Damaris Rotich

As Supply Chain and Administration Specialist, I led strategic and operational initiatives across procurement, logistics, and administration to drive efficiency, cost savings, and compliance. My work bridged financial planning, supplier management, and project execution, ensuring smooth operations from contract negotiation to final delivery, both locally and internationally. Key Achievements & Responsibilities: • Negotiated supplier contracts and managed procurement cycles to ensure cost-effective sourcing, quality assurance, and supplier reliability. • Oversaw import and export processing, ensuring compliance with customs regulations and seamless coordination with freight forwarders and logistics partners. • Supported cash flow planning and budgeting to align procurement timelines with project and financial goals. • Maintained and updated the tendering and supplier database to enhance transparency and data-driven decision-making. • Collaborated with cross-functional teams — project managers, solar design engineers, and finance — to deliver projects efficiently and within scope. • Built and optimized internal tools to streamline supply chain execution, administrative workflows, and reporting accuracy. • Performed data analysis using analytical tools to identify trends, manage risk, and highlight cost-saving opportunities. • Coordinated with domestic and international logistics teams to ensure timely, compliant inbound and outbound shipments. • Supported the procure-to-pay lifecycle from supplier onboarding to accounts payable, including milestone tracking and timely payments. • Managed project invoicing, supplier milestone payments, and maintained valid licenses, certifications, and industry permits. • Implemented anticipatory and rapid response supply chain planning to mitigate disruptions. • Scoped, planned, and managed freight operations for complex projects while upholding internal controls and risk management standards.

As the Logistics and Administrative Coordinator, I managed the full logistics and administrative lifecycle of the branch, from demand forecasting and procurement to warehousing, customer fulfillment, and after-sales support. My role centered on optimizing operations, maintaining accurate inventory, and ensuring that every customer order was handled with precision and professionalism. Key Achievements & Responsibilities: • Directed daily warehouse and logistics operations, including inventory control, space optimization, quality assurance, and workflow efficiency to guarantee timely and accurate order fulfillment. • Led demand forecasting and procurement planning, ensuring optimum stock levels and minimizing both shortages and overstock situations. • Coordinated custom-made and export orders, liaising closely with manufacturing to meet unique client specifications for water purification units, large pumps, and specialized equipment. • Applied technical expertise to identify and source spare parts accurately, ensuring equipment reliability and reducing service delays. • Managed warranty and replacement processes, handling documentation, follow-ups, and communication to ensure customer satisfaction and policy compliance. • Oversaw customer order management, including clarifications, progress updates, and post-delivery follow-ups to maintain strong client relationships and drive repeat business. • Collaborated cross-functionally with logistics teams, suppliers, transport partners, and administrative staff to streamline communication and problem resolution. • Supervised and developed the stores team, optimizing task allocation, minimizing overtime, and fostering accountability. • Conducted regular stock audits, reconciliations, and performance reviews to uphold data accuracy and operational integrity. • Supported administrative and financial reporting, including budgeting, bookkeeping, and documentation for compliance and audit purposes.

As Branch Administrator, I led the coordination and administration of day-to-day branch operations, ensuring efficiency, compliance, and a strong support system for the entire team. My focus was on creating seamless workflows, maintaining operational integrity, and driving results through clear systems and proactive management. Highlights: • Led daily office operations and streamlined processes across departments for maximum efficiency. • Managed budgeting and bookkeeping activities, ensuring accuracy and cost control. • Built and maintained databases tracking personnel, financial, and operational data for easy reporting. • Oversaw inventory and stock management — raising requisitions, coordinating reorders, and conducting monthly stock reconciliations. • Prepared reports, presentations, and proposals to support decision-making and branch initiatives. • Organized branch events that strengthened collaboration and team culture. • Introduced process improvements that enhanced workflow and service delivery.