Hayley Williams

Responsible for the calculations of Landed costs and cost negotations Consolidatation of volume flows and drops. Support with Supplier capacity and production plans Raise PO's / Contracts and amendments in line with the Critical Path and publish to suppliers. Conduct order management and product tracking and enable in season trading. Trader instinct to ensure growth of the portfolio. Negotiation skills – having the ability to negotiate prices and find win-win situations between Buyer and supplier pertaining to styling changes. Track on time AQL submissions, packing lists/declared shipment quantities and cargo bookings. Track supplier delays and shipments for on time delivery (Planning, Buying, Design, Supply Chain and Processing Warehouse) to ensure OTIF delivery.

Researching market trends and conducting a cost-benefit analysis of potential vendors. Knowledge of departments margins to advise retail locations on proper pricing strategy thus requiring me to continuously monitor the market related trends. Assist senior Buyer with cost analysis for upcoming seasonal range. Assisting and ensuring the product range is delivered timorously to meet our customer’s needs and therefore further assisting increased sales performance. Established reliable lines between senior buyer and management to ensure that all field purchase orders, feedback reports, contracts and range plans for seasons are updated and accurate. Provide input into the development and delivery of departmental strategies. Continually make sure that critical path is met to achieve commitment, availability, stock infinitives and online visibility. Manage of Online Sales and samples thus driving online sales for the department and generating exceptional visibility and performance. Manage of Online Sales and samples thus driving online sales for the department and generating exceptional visibility and performance.

Diary Management for Group Heads and Coordination of Group diaries. Managing of the Merchandise cycle and key miles stones in the Womenswear group. Arranging and managing Merchandise calendar for both groups in order for product reviews, planning reviews, design briefs and strategy dates are correctly aligned with women world critical path calendar for upcoming seasons. Effectiveness of Group and Company profitability Keeping track of Direct expenses vs Budget as a percentage of sales. Keeping close track of Group Monthly expenditure, which includes Buying, Planning and Design cost center. Assisting both International and local suppliers by assisting to loading them as successful suppliers through accounts. Processing requisitions and raising purchasing orders on Oracle financials. Processing and Updating Fabric Liability spreadsheets Processing of Merchandise write offs between business unit and suppliers and Assisting with SARB approval in order for successful payment to take place. Keeping track of both groups International and local travel budget expenditure. Keep running of total and accuracy of budget. Booking of Local and International Travel for Groups and Group Heads. Assisting with flights, accommodation, shuttles and Car rentals and that travel is in order and running smoothly. Booking of International Travel for Group Heads, Visa applications. Arranging year-end functions, team builds and events for Groups and Management team and personal events for Group Heads. Demonstrating awareness of Market trends within both aspects of the company, Product, Merchandise, and Financial Trends within the business unit. Ensuring the Womenswear department is aware of activities in broader business. Constantly build constructive relationships within the team and across the business to extend customer expectations. Apply processes which best reflect the customer needs. Assist with developing solutions that are simple, commercially rational and sustainable.

Capturing accurate minutes of management meeting with efficient distribution to management team. Facilitate the accurate and timely writing, editing, and preparation of final copy from draft to distribution Coordinate projects and Establish and maintain an effective filing system, both electronic and physical, and timorously file all documentation Compile documents and presentations according to organizational outlines and templates as required Complete all business travel arrangements (local and international) and preparations efficiently timorously in line with company practices Co-ordinate various meetings, conferences and functions, ensuring that the relevant delegates are timorously invited, appropriate venues are booked, and that necessary equipment, training materials and refreshments are arranged, events exercising ability to improvise, improve procedures, and meet demanding deadlines Manage the Executive’s diary, ensuring all meetings and engagements are correctly diarized, that the Executive is aware of and prepared for any upcoming meetings Screen incoming telephone calls/emails if required by the Executive, redirecting to relevant Individuals where required Co-ordinate and follow up on the receiving of various business reports from other business units/departments, PO, expense claim forms and planning reports. Assist in the compilation and preparation of Management Reporting Manage internal and external interfaces on behalf of the Executive Manage capital purchases, direct vendor relations, generate and maintain equipment tracking records. Process monthly expense reports reflecting supporting documents and budget code indexes.

• Provide executive-level administration support to the Managing Director. • Co-ordinated projects and events exercising ability to improvise, improve procedures. In addition, meeting demanding deadlines. • Liaison between all impacted departments to ensure proper communication. • Flight and travel arrangements (International and local travel). • Travel spent Budget. • Plan and co-ordinate executive luncheons. • Reconcile expenses. • Collaborate with departmental Managers. • Diary management for departmental managers within different groups. • Credit card management and reconciliation. • Organize, tracking and storing paperwork and documentation (hardcopy and electronically) • Reconciliation of purchasing orders and submission for payment to finance department. • Managing couriers and deliveries. • Office support, managing of office stationery supplies and printers and keeping within budget. • Managing switchboard (+40 lines)

Senior photographer and lead photographer for Hotel Department Lead photographer for formal nights and dinners taking minimum of 500 images per event. Style and photograph clients and passengers for personal shoots. Upselling on photographs and merchandise in order for photography department to reach KPI for each cruise. Stocktaking of merchandise Answering general e-mails and queries Individual sales to reach targeted KPI Time keeping and scheduling for photographers Tracking and storing of documentation Quotation of package for Customers Processing and developing of departments images through digital photographic stream and development of film. Working on Indesign and Abobe Photoshop to process digital images Setting up studio for photoshoots for clients and passengers with correct format of studio lightinnd backdrops.