Jonathan Morales

Purchaser •Purchased materials/items to the main distributor/supplier (e.g. CAT Items = UNATRAC, PON POWERS etc). •Liaise and coordinates all deliveries from vendor to assigned freight forwarder and facilitate all communication between them. •Monitor progress and ensure the timely delivery. •Follow up with the suppliers with regards to the delivery of the ordered items. •Inform vessel (handled 8 vessels e.g. Jascon21, Jascon40 etc.) status of the ordered items. •Meets with vendors to negotiate improved pricing, product quality, and delivery. •Attends internal product development meetings to identify new product demands, schedules, and procurement needs. •Review, evaluate, and approve specifications for issuing and awarding bids to suppliers through RFQ process. •Make comparison sheet based on RFQ sent by supplier to determine which supplier have the lowest price. •Make an offer to vessels / site for the items with the lowest price based on the comparison sheet made for approval. •Make Local Purchase Order to supplier based on the approved priced and quantity. •Follow pending items for delivery. •Inform concerned person the delivery date and status of the ordered items. •Collate purchase orders and purchase requisitions in order to order materials, goods and supplies. •Send them to the suppliers. •Review inventories and order as required. •Interact with the suppliers on a day to day basis. •Review deliveries against the orders. •Track the status of any orders. •Deal with non supplied, under orders, over orders and damaged goods. •Ensure that any invoices are sent to accounts for payment. •Produce and maintain all reports. •Manage any procurement activities including RFP’s (Request For Proposals).

Purchaser •Identifies and selects vendor to procure requisitioned commodities, meeting criteria such as price, quantity, quality and delivery date and places orders. •Writes and distributes complex and technical bid invitations or requests for proposals; receives and analyzes bids, quotes, proposals, and awards the contract. •Resolves purchasing problems between department and vendor. •Use excellent customer service skills, establish and maintain effective working relationships with other employees, public officials, and members of the general public •Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions •Performs general and program specific clerical functions (e.g. answering the telephones, distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities. •Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) for the purpose of updating and distributing information and/or acquiring resources to support purchasing operation in compliance with established guidelines. •Processes requisitions into approved purchase orders for the purpose of updating and distributing information and/or acquiring resources in compliance with established guidelines. •Responds to inquiries of staff and administration regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry. •Reviews and authorizes purchase orders within assigned limits for the purpose of facilitating on-site ability to acquire required supplies and/or equipment. •Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.

Warehouse and Showroom In-charge: •Make sure that all items in the Warehouse and Showroom are properly accounted for in the inventory. •Minimizing obsolescence through proper labeling codification, preservation and handling. •Make sure that all items in the Warehouse are properly monitor. •Make lay out of the warehouse/store to easily locate items where about. •Make proper inventory of the Showroom to identify items which are for sale and items for display only. •Receives and check incoming items to make sure the total quantity received to be encoded in the inventory control sheet. •Make a locator map of the warehouse/store and Showroom to easy locate the items and for inventory control. •Segregate items as per supplier to separate them from other items with the same description. •Make sure that there's a complete communication between staff for the coming in (delivered items) and going out of the items (sold items). •Give feedback and suggestions for some improvement in the warehouse.

Warehouse Supervisor •Ensures proper implementation of security and warehouse control procedures. •Make sure that the FRAMES WAREHOUSE, FINISH GOODS WAREHOUSE and STOCKROOM are properly monitored. •Coordinates with the subcontractors for their distribution of frames and time of distribution. •Implement proper system of distribution and organization. •Conducts proper inventory (week-ends and month end) for proper monitoring of all the items. •Coordinates all the warehouse personnel from different warehouses for the delegation of their jobs. •Make sure that all Warehouses are properly arrange, clean and orderly. •Give proper feed back to the superior if there’s an improvement made in the warehouse. •Ensure of safe operation of the warehouse. •Make sure that all items are properly filed and used safe stocking procedure. •Conducts weekly meeting with all the personnel to settle concerns and problems. •Monitor critical items in stockroom and coordinate with other department to alarm supplier. •Make sure that every transaction has a document to properly monitor the items and inventory control.

Warehouse Staff •Helps conduct monthly inventory of materials. •Receive and check Material Requisition Slip. •Prepares Purchase Requisition Slips for requested materials which are not available at the warehouse and submit to Purchasing Dept. •Follow-up materials requested from Purchasing Dept. •In-charge of aluminum inventory, receiving and releasing. •Encoding of Material Requisition Slips, Purchase Requisition Slips, Job Orders, Receiving Reports, etc.