Mary Rose H

o Administration of company databases o Prepares regular financial and administrative reports o Maintains company calendar and scheduled appointments o Arrange travel and accommodation for the CEO o Assist various department with administrative issues

o Handles the day-to-day business operations including inventory, assisting clients, and ensuring that the deliveries are done in a timely and prompt manner; o Develops strategic plan to enhance the marketing strategy.

o Collaborates between the Associate Dean and other faculties, and department in delivering communication ; o Disseminates information on regulations, policies and procedures to UC-Q employees and students; o Liaise with the Associate Dean and Faculty members in arranging meetings, distributing information and agendas, booking and setting up rooms, taking, and transcribing minutes ; o Responsible in administrative support including keeping the files for Students and Faculty members, arranging prometric sessions, and new staff orientation; o Manages the Associate Dean’s calendar including travels and ensure that appointments were prioritized; o Administrator for several external committees; o Ensures that the Academic Performance Review for faculty members were done on a timely manner; o Assisting new Faculty members with their needs for teaching (i.e. teaching schedules, textbooks, and etc); o Provides back-up coverage to the Director of Academic Development and Support and Dean’s office.

o Primary support to the activities of the Dean’s Office on a daily basis; o Manages the Dean’s calendar and ensure that appointments are prioritized according to its urgency; o Acts as the personal research and travel coordinator to the Dean and CEO and submitting expense report; o Responds to telephone calls, emails and in-person inquiries, o Supports the Manager of the Dean’s Office in managing high level meetings activities; o Developed and implemented the process of professional development submission for the entire University; o Tracks the budget of the Dean’s Office and ensures that it will not be over the limit allotted within the year; o Instigate the Academic Performance Review yearly, accurately, and on a timely manner; o Provides planning and logistical support for events initiated by the Dean’s office and other departments.

o Arranges the on boarding process for new employee; o Travel and Immigration Coordinator / Housing Liaison; o Regularly communicate and coordinate with Main Campus in regards to employee’s issues and inquiries o Assisting the Recruitment Specialist in processing contract renewals of Canadian hires; o General resource point of person in assisting the employee and their family with their daily needs; o Provides administrative support to HR department, including file management, data entry, and reporting; o Administrator for the termination/ exit clearance process for both local and Canadian hired employees.

o Immigration, transportation, and Housing Coordinator; o Responsible for all the hotel reservation and flight bookings for all employees.

o Responsible for customer’s satisfaction by effectively handling their issues; o Create an environment that values individual differences and encourages employees from all levels of the organization to improve continually their capabilities and contributions; o Update the reports accurately, effectively and efficiently.