Preema Kapil

Managed end-to-end procurement of swimming pool equipment including pumps, filters, heaters, dosing systems, accessories, pipes, fittings, tiles, and chemicals. • Identified, evaluated, and negotiated with suppliers to ensure cost-effective purchasing and high-quality materials. • Coordinated with project managers, engineers, and maintenance teams to forecast material requirements and maintain uninterrupted project workflow. • Prepared RFQs, compared quotations, negotiated contracts, and issued purchase orders in line with company policies. • Monitored inventory levels of chemicals, spare parts, and consumables; ensured timely stock replenishment and optimized warehouse operations. • Controlled procurement budgets and implemented cost-saving strategies without compromising quality or timelines. • Oversaw logistics and delivery scheduling to ensure materials reached project sites on time. • Ensured compliance with technical specifications, safety standards, and procurement documentation procedures. • Maintained accurate purchase records, inventory reports, and ERP-based procurement systems. • Coordinated logistics operations. • Tracked shipments and coordinated with suppliers, transporters, and freight forwarders to ensure on-time deliveries and smooth logistics flow. Resolved delivery discrepancies, damaged goods issues, and returns through effective coordination with vendors and warehouse teams. • Coordinated and managed overseas container shipments from international suppliers to the UAE, ensuring smooth end-to-end logistics operations. • Handled booking of FCL/LCL containers with shipping lines and freight forwarders based on shipment requirements and cost efficiency. • Monitored shipment schedules, transit times, and vessel departures/arrivals, ensuring timely delivery and minimal delays. • Coordinated with customs brokers for import clearance, duty payments, and compliance with UAE customs regulations.

Manage procurement of all swimming pool construction materials, including pumps, filters, heaters, dosing systems, fittings, tiles, waterproofing materials, lighting, pipes, valves, and pool equipment. • Prepare and issue RFQs, review quotations, perform cost/quality evaluations, and finalize purchase orders in line with project specifications. • Coordinate with project engineers, site supervisors, and design teams to ensure accurate material selection based on drawings, BOQs, and technical submittals. • Identify and evaluate suppliers for MEP + swimming pool specialty items, ensuring compliance with industry standards and client requirements. • Follow up with vendors on production, packaging, and delivery schedules to ensure on-time material availability. • Handle import procurement, including international supplier coordination, shipment tracking, freight booking, customs clearance, and documentation. • Maintain and update procurement logs, supplier databases, price lists, and material tracking schedules for ongoing projects. • Negotiate pricing, payment terms, and delivery conditions to achieve cost savings and maintain budget targets. • Work closely with warehouse and logistics teams to ensure proper material receipt, inspection, and inventory control. • Ensure compliance with local municipality regulations, internal procurement policies, and swimming pool industry standards. • Prepare regular procurement reports and provide updates to management on material status and vendor performance.

Coordinate end-to-end procurement of materials, equipment, and services by preparing RFQs, quotation comparisons, purchase orders, and supplier agreements. • Source and evaluate suppliers based on cost, quality, lead time, and compliance with project or company requirements. • Follow up with vendors to confirm order status, production updates, and on-time delivery of materials. • Manage all logistics activities including shipment booking, freight coordination, customs documentation, clearance, and final delivery to warehouse or project sites. • Track import and local shipments, maintain delivery schedules, and resolve delays or discrepancies with shipping agents, freight forwarders, and suppliers. • Coordinate with internal departments (procurement, operations, warehouse, finance) to ensure smooth material flow and timely availability. • Maintain procurement logs, shipment trackers, vendor database, and documentation for audits and internal reporting. • Verify shipping invoices, freight costs, and logistic charges before forwarding for finance processing. • Ensure compliance with company purchasing policies, quality standards, and relevant import/export regulations. • Support inventory control by monitoring stock levels, raising purchase requests, and coordinating replenishment. • Prepare regular reports on procurement status, shipment progress, cost analysis, and supplier performance.

• Utilized CRM Systems: to track customer interactions and identify trends affecting claims management. • Maintained Thorough Documentation: of customer interactions and feedback to inform claims management improvements. • Implemented Customer Feedback: mechanisms to gather insights on claims processing experiences and enhance service delivery. • Managed Customer Inquiries: and resolved issues related to claims processing, ensuring high levels of customer satisfaction. • Trained Team Members: on best practices in customer service and claims management communication techniques